Board Meeting 2013-12-05

Board Meeting 2013-12-05 Minutes

Directors Present

  • Shawn Porter, President
  • Roxy Dehart, Vice President
  • Richard Gowen, Secretary

Directors Absent

None

Location and Time

Meeting held on Dec 5, 2013 at Scotty P’s during lunch.

Business

1st Order of business:

Reviewed latest revisions to the Bylaws including the lawyers review and comments.

Vote on the final final version of the Bylaws.

  • Vote: 3 in favor, 0 opposed, 0 abstained
  • Resolution: Vote passed

2nd Order of business:

Discussed the filing of the corporations paperwork including articles of incorporation, tax exempt status, bylaws, etc. Discussed the reimbursement of filing costs and waiting to file until after Jan 1st so as to avoid unnecessary end of year paperwork.

Vote on the future reimbursement of filing fees from the corporation to the individual(s) who pay them now.

  • Vote: 3 in favor, 0 opposed, 0 abstained
  • Resolution: Vote passed

Vote on delaying the filing of paperwork until after Jan 1st.

  • Vote: 3 in favor, 0 opposed, 0 abstained
  • Resolution: Vote passed

3rd Order of business:

Agreed to come up with an outline of financial goals and spoke to the high level goals to be included in that outline. The financial goals outline will be reviewed and approved at the next board meeting.

4th Order of business:

Explored the possibility of a temporary meeting space that may be available through a math education center. Waiting for contact from the owner of the center to gather more details. The follow up on this possibility will occur via email.

5th Order of business:

Discussed the possibility of obtaining a “Charitable Auction” permit through TABC (Texas Alcoholic Beverage Commission) that would allow us to sell beer and wine at a fundraising event once per year. Need to look into the details of this permit and will follow up with any necessary actions at the next board meeting.

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