Annual Meeting 2015-06-08

Annual Meeting 2015-06-08 Minutes

Directors and Officers Present

Jason Wheeler, President
Roxy Dehart, Vice President
Richard Gowen, Secretary
Don Powrie, Floating Board Member
Tommy Falgout, Floating Board Member
Shawn Porter, Treasurer
Abby Wheeler, Education Coordinator
Jarrod Frates, Chief Technical Officer

Directors and Officers Absent

None

Voting Members Present

Jason Fletcher
Shawn Porter
Rex Tran
Michael Wood
Neil Smith
Jim Daniel
Gregory Miller
Thomas Valentine
Richard Gowen
Jason wheeler
Cat Frates
Abby Wheeler
Roxanna Dehart
Josh Wyatt
Tommy Falgout
Don Powrie
Andy michaels
Jarrod Frates
David Broyles

Voting Members Absent

Will Whitney III
Sergio Ramirez
Robert Baird

Quarum

With 19 voting members present and 3 absent we had enough voting members to make a quorum per our bylaws.

Location and Time

Meeting held on Jun, 08, 2015 at Outback Steakhouse from 7 PM to 10 PM.

Business

1st Order of business:

Reviewed the state of our organization including status of the physical space, financial goals, program updates, and goals for the upcoming year.

2nd Order of business:

Signed up new members.

3rd Order of business:

Voting member explaination and declaration. All members present were offered the chance to declare themselves as voting members.

4th Order of business:

Reviewed the officer positions and current nominees for those positions. Solicited for new nominations from the membership. Here is the final list of officer positions and candidates:

Position	Nominees
Treasurer	Jason Wheeler
Chief Legal Officer	NO CANDIDATE
Education Coordinator	Abby Wheeler, Gregory Miller
Chief Technical Officer	Jarrod Frates
Fundraising Coordinator	Abby Wheeler, Gregory Miller

5th Order of business:

Reviewed the board of director positions and current nominees for those positions. Solicited for new nominations from the membership. Here is the final list of board of director positions and candidates:

Position	Nominees
President	Shawn Porter, Richard Gowen
Vice President	Roxy Dehart
Secretary	Shawn Porter, Richard Gowen
Floating Board Member	Don Powrie
Floating Board Member	Tommy Falgout

6th Order of business:

Reviewed the other items up for vote by the membership. Solicited for new items requiring votes from the membership. Here is the final list of other items that were to to membership vote:

Item	Description
Motion to edit Bylaws section 7.6	Regarding Bylaws section 7.6 Election of directors. Text as written does not allow for floating board members to vote on director positions as directors.

We can change it to include all five directors in the weighted director votes.
We can change it to be majority vote of membership.
We can leave it as is.

7th Order of business:

Online Voting Commenced. Results below.

VOTE: Resolution of the formal vote of the membership on the other items:

Motion To Change Bylaws Section 7.6	Votes
Change to include floating directors	Votes: 9
Change to majority vote of membership	Votes: 5
Leave it unchanged	Votes: 5

RESULTS: The Motion to change the Bylaws section 7.6 to include the floating directors in the weighted director votes passed.

VOTE: Resolution of the formal vote of the membership on the officer positions:

Position	Nominees Votes
Treasurer	Jason Wheeler: 19
Chief Legal Officer	NO CANDIDATE: 0
Education Coordinator	Abby Wheeler: 6	Gregory Miller: 13
Chief Technical Officer	Jarrod Frates: 19
Fundraising Coordinator	Abby Wheeler: 13	Gregory Miller: 6

RESULTS: Here are the new officers per the membership vote

Position	Member Elected
Treasurer	Jason Wheeler
Chief Legal Officer	VACANT
Education Coordinator	Gregory Miller
Chief Technical Officer	Jarrod Frates
Fundraising Coordinator	Abby Wheeler

VOTE: Resolution of the formal vote of the membership on the director positions weighted per the bylaws:

Position	Nominees Votes (Directors) {Weighted}
President	Shawn Porter: 10 (2)	Richard Gowen: 9 (3)
Vice President	Roxy Dehart: 19 (5)
Secretary	Shawn Porter: 9 (3)	Richard Gowen: 10 (2)
Floating Board Member	Don Powrie: 19 (5)
Floating Board Member	Tommy Falgout: 19 (5)

NOTE: The Bylaw changed to adjust the weighting to include the floating board members did not affect the results of this vote. The weights are shown given the new amended bylaws weights as detailed here: “Votes for each of the Directors shall be weighted as follows: There will be a total of 9 votes: Each of the existing Directors have one vote, for a total of 5. The majority vote of Voting Members will count as 4 votes.” However, even with the pre-amendment weights of 5 votes, 3 for directors and 2 for majority of membership the results would have remained the same in this case because the director vote was split. RESULTS: Here are the new directors per the membership vote

Position	Member Elected
President	Shawn Porter
Vice President	Roxy Dehart
Secretary	Richard Gowen
Floating Board Member	Don Powrie
Floating Board Member	Tommy Falgout

Annual Meeting 2015-06-08