Annual Meeting 2015-06-08

Annual Meeting 2015-06-08 Minutes

Directors and Officers Present

  • Jason Wheeler, President
  • Roxy Dehart, Vice President
  • Richard Gowen, Secretary
  • Don Powrie, Floating Board Member
  • Tommy Falgout, Floating Board Member
  • Shawn Porter, Treasurer
  • Abby Wheeler, Education Coordinator
  • Jarrod Frates, Chief Technical Officer

Directors and Officers Absent

  • None

Voting Members Present

  • Jason Fletcher
  • Shawn Porter
  • Rex Tran
  • Michael Wood
  • Neil Smith
  • Jim Daniel
  • Gregory Miller
  • Thomas Valentine
  • Richard Gowen
  • Jason wheeler
  • Cat Frates
  • Abby Wheeler
  • Roxanna Dehart
  • Josh Wyatt
  • Tommy Falgout
  • Don Powrie
  • Andy michaels
  • Jarrod Frates
  • David Broyles

Voting Members Absent

  • Will Whitney III
  • Sergio Ramirez
  • Robert Baird

Quarum

With 19 voting members present and 3 absent we had enough voting members to make a quorum per our bylaws.

Location and Time

Meeting held on Jun, 08, 2015 at Outback Steakhouse from 7 PM to 10 PM.

Business

1st Order of business:

Reviewed the state of our organization including status of the physical space, financial goals, program updates, and goals for the upcoming year.

2nd Order of business:

Signed up new members.

3rd Order of business:

Voting member explaination and declaration. All members present were offered the chance to declare themselves as voting members.

4th Order of business:

Reviewed the officer positions and current nominees for those positions. Solicited for new nominations from the membership. Here is the final list of officer positions and candidates:

Position Nominees
Treasurer Jason Wheeler
Chief Legal Officer NO CANDIDATE
Education Coordinator Abby Wheeler, Gregory Miller
Chief Technical Officer Jarrod Frates
Fundraising Coordinator Abby Wheeler, Gregory Miller

5th Order of business:

Reviewed the board of director positions and current nominees for those positions. Solicited for new nominations from the membership. Here is the final list of board of director positions and candidates:

Position Nominees
President Shawn Porter, Richard Gowen
Vice President Roxy Dehart
Secretary Shawn Porter, Richard Gowen
Floating Board Member Don Powrie
Floating Board Member Tommy Falgout

6th Order of business:

Reviewed the other items up for vote by the membership. Solicited for new items requiring votes from the membership. Here is the final list of other items that were to to membership vote:

Item Description
Motion to edit Bylaws section 7.6 Regarding Bylaws section 7.6 Election of directors. Text as written does not allow for floating board members to vote on director positions as directors.
  • We can change it to include all five directors in the weighted director votes.
  • We can change it to be majority vote of membership.
  • We can leave it as is.

7th Order of business:

Online Voting Commenced. Results below.

VOTE: Resolution of the formal vote of the membership on the other items:

Motion To Change Bylaws Section 7.6 Votes
Change to include floating directors Votes: 9
Change to majority vote of membership Votes: 5
Leave it unchanged Votes: 5

RESULTS: The Motion to change the Bylaws section 7.6 to include the floating directors in the weighted director votes passed.

VOTE: Resolution of the formal vote of the membership on the officer positions:

Position Nominees Votes Abstaining Votes
Treasurer Jason Wheeler: 19
Chief Legal Officer NO CANDIDATE: 0
Education Coordinator Abby Wheeler: 6 Gregory Miller: 13
Chief Technical Officer Jarrod Frates: 19
Fundraising Coordinator Abby Wheeler: 13 Gregory Miller: 6

RESULTS: Here are the new officers per the membership vote

Position Member Elected
Treasurer Jason Wheeler
Chief Legal Officer VACANT
Education Coordinator Gregory Miller
Chief Technical Officer Jarrod Frates
Fundraising Coordinator Abby Wheeler

VOTE: Resolution of the formal vote of the membership on the director positions weighted per the bylaws:

Position Nominees Votes (Directors) {Weighted} Abstaining Votes
President Shawn Porter: 10 (2) Richard Gowen: 9 (3)
Vice President Roxy Dehart: 19 (5)
Secretary Shawn Porter: 9 (3) Richard Gowen: 10 (2)
Floating Board Member Don Powrie: 19 (5)
Floating Board Member Tommy Falgout: 19 (5)

NOTE: The Bylaw changed to adjust the weighting to include the floating board members did not affect the results of this vote. The weights are shown given the new amended bylaws weights as detailed here: “Votes for each of the Directors shall be weighted as follows: There will be a total of 9 votes: Each of the existing Directors have one vote, for a total of 5. The majority vote of Voting Members will count as 4 votes.” However, even with the pre-amendment weights of 5 votes, 3 for directors and 2 for majority of membership the results would have remained the same in this case because the director vote was split. RESULTS: Here are the new directors per the membership vote

Position Member Elected
President Shawn Porter
Vice President Roxy Dehart
Secretary Richard Gowen
Floating Board Member Don Powrie
Floating Board Member Tommy Falgout

Hours & Info

469.298.9683
24/7 Access for Members
Open House Every Tues. @ 8PM

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