Board Meeting 2016-02-02

Board Meeting 2016-02-02 Minutes

Directors Present

  • Shawn Porter, President
  • Roxy Dehart, Vice President
  • Richard Gowen, Secretary
  • Don Powrie, Floating Board Member

Directors Absent

  • Tommy Falgout, Floating Board Member

Location and Time

Took place via Google hangouts on Tuesday Feb 2nd 2016 19:30-20:00.

Business

1st Order of business:

A motion has been raised regarding approving the spend of money for conference expenses including kits and infrastructure to support our booths at several upcoming conferences.

The kits considered were a variety of DIY projects that we would sell at the conferences we attend. The infrastructure considered included some televisions and carts as well as banners with our logo. A spreadsheet detailing the costs and potential returns for kit sales was reviewed and scaled back slightly. Here is the final agreed upon list of kits and infrastructure that was put to a vote to approve spending of.

Conference Expenses

Item Price Quantity Total
Solar Cockroaches $4.00 25 $100.00
Bristle Bots $4.00 25 $100.00
Davinci Catapult $15.00 5 $75.00
Medieval Treb $19.60 5 $98.00
TVs for conference booths / Classrooms $350.00 1 $350.00
TV Carts for Conf booths / Classrooms $100.00 1 $100.00
Printed TheLab.ms table banners $55.00 2 $110.00
TOTAL $933.00

Vote on approving the spend of $933.00 for conference expenses as detailed in the table above:

  • Vote: 4 in favor, 0 opposed, 1 abstained
  • Resolution: Vote passed

2nd Order of business:

A motion has been raised regarding approving the spend of money for server upgrades. Several items were identified as requirements for our current VMWare ESX host including an Ethernet card, a Raid controller, and RAM. In addition it was raised that we should allocate funds for upgrades to provide a redundant server. Here is a list of the costs that were put to a vote to approve the spending of.

Server Upgrades

Item Price Quantity Total
4 port gigabit ethernet and sata raid controller $254 1 $254
16 GB RAM $97 1 $97
New Server inc. Eth/Raid/RAM $450 1 $450
TOTAL $801.00

Vote on approving the spend of $801.00 for server upgrades as detailed in the table above:

  • Vote: 4 in favor, 0 opposed, 1 abstained
  • Resolution: Vote passed

Hours & Info

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Meetup Feed

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