Annual Meeting 2016-06-11

Annual Meeting 2016-06-11 Minutes

Directors and Officers Present

Shawn Porter, President
Roxy Dehart, Vice President
Richard Gowen, Secretary
Tommy Falgout, Floating Board Member
Jason Wheeler, Treasurer
Jarrod Frates, Chief Technical Officer
Abby Wheeler, Fundraising Coordinator
Greg Miller, Education Coordinator
Neil Smith, Facility Coordinator

Directors and Officers Absent

Don Powrie, Floating Board Member

Voting Members Present

A total of 24 voting members were present

Voting Members Absent

A total of 3 voting members were absent

Quarum

With 24 voting members present and 3 absent we had enough voting members to make a quorum per our bylaws.

Location and Time

Meeting held on Jun, 11, 2016 at our education center Voting took place between 6 and 8 PM

Business

1st Order of business:

Voting member explanation and declaration. All members present were offered the chance to declare themselves as voting members.

2nd Order of business:

Reviewed the board of director positions and current nominees for those positions. Solicited for new nominations from the membership. Here is the final list of board of director positions and candidates:

Position	Nominees
President	Greg Miller, Pat Regan
Vice President	Roxy Dehart
Secretary	Richard Gowen
Floating Board Member	Shawn Porter
Floating Board Member	Tommy Falgout

3rd Order of business:

Reviewed the officer positions and current nominees for those positions. Solicited for new nominations from the membership. Here is the final list of officer positions and candidates:

Position	Nominees
Treasurer	Tinker
Chief Legal Officer	NO CANDIDATE
Education Coordinator	Pat Regan
Chief Technical Officer	Whiskey Neon
Facility Coordinator	Neil Smith
Fundraising Coordinator	Chris Kearney

4th Order of business:

Reviewed the other items up for vote by the membership. Solicited for new items requiring votes from the membership.

Here is the final list of proposed bylaw changes that were put to membership vote:

Proposed new text in Section 4.2: “The annual meeting shall occur once a year on the first Tuesday of June or within ten days of that date at a time and date set by the board of the directors or by a Vote of the Membership, as defined in these bylaws.”
Proposed new text in Section 5.2.1: “spending money from the general fund on infrastructure improvements,”
Proposed new text in Section 6: “No officer may serve more than three consecutive terms in the same office.”
Proposed new text in Section 6.3: “Elections shall be held every year at the annual meeting of members.”
Proposed new text in Section 6.5: “Fundraising Coordinator // The Fundraising Coordinator´s primary responsibilities are to manage all fundraising activities and projects. Working with other officers and directors as well as project leaders to provide a coordinated effort towards fundraising. // Facility Coordinator // The Facility Coordinator´s primary responsibilities are to manage all tasks regarding to the maintenance, upkeep, and physical security of our facilities. Working with other officers and directors as to provide a coordinated effort towards maintaining our facilities.”
Proposed new text in Section 6.5.1: “The Treasurer is empowered to reimburse anyone for the minor purchase of equipment or supplies to be dedicated to TheLAB.MS out of the general fund. The Treasurer is also empowered to make minor purchases of equipment or supplies for TheLAB.MS directly. The sum of these reimbursements and purchases may not exceed \$500 per calendar year or \$100 per reimbursement incident or purchase.”
Proposed new text in Section 6.5.1: “Whenever a reimbursement or purchase occurs, The treasurer must notify the membership electronically regarding what items were reimbursed or purchased by whom and how much they cost.”
Proposed new text in Section 7.7.3: “The annual meeting of the board of directors shall be on the third Tuesday in January or within ten days of that date at a time and date set by the board of the directors.”
Proposed new text in Section 7.7.4: “The board of directors is empowered to spend money from the general fund for any items necessary to maintain the day to day operation of the organization,”
Proposed new text in Section 7.7.4: “or to reimburse members for their purchases of these items, up to a limit of 80% of funds available beyond budgeted operational commitments per year. Reimbursements will be considered upon delivery of the items purchased and the receipt. The decision to spend or reimburse under this amendment must be approved by a vote of the board.”
Proposed new text in Section 7.7.4: “Each expense or reimbursement under this amendment must be reported to the general membership at the next regular meeting and posted electronically for review.”

Here is the only other item that was put to membership vote:

IF the annual membership fee were to be raised to \$300 / Year what would best describe your attitude regarding this change:
- I would be willing to pay the higher amount to support TheLab.ms regardless of the fabrication space
- I would be willing to pay the higher amount to support the creation of a fabrication space
- I would not be happy about the increase but would continue membership with the higher amount
- I would not be happy about the increase and might cancel membership due to the higher amount
- I would not be happy about the increase and would cancel membership due to the higher amount

5th Order of business:

Online Voting Commenced. Results below.

VOTE: Resolution of the formal vote of the membership on the other items: RESULTS:

All the proposed bylaw changes passed unanimously.
The question about annual member fee raise had the following vote breakdown:
- Willing to pay higher regardless of fab space:11 votes
- Willing to pay higher to open a fab space: 12 votes
- Not happy but would continue membership: 1 votes
- Not happy and might cancel membership: 0 votes
- Not happy and would cancel membership: 0 votes

VOTE: Resolution of the formal vote of the membership on the officer positions:

Position	Nominees Votes
Treasurer	Tinker: 24
Chief Legal Officer	NO CANDIDATE: 0
Education Coordinator	Pat Regan: 24
Chief Technical Officer	Whiskey Neon: 23	Burbon Xeon: 1
Fundraising Coordinator	Chris Kearney: 24
Facility Coordinator	Neil Smith: 24

RESULTS: Here are the new officers per the membership vote

Position	Member Elected
Treasurer	Tinker
Chief Legal Officer	VACANT
Education Coordinator	Pat Regan
Chief Technical Officer	Whiskey Neon
Fundraising Coordinator	Chris Kearney
Facility Coordinator	Neil Smith

VOTE: Resolution of the formal vote of the membership on the director positions weighted per the bylaws:

Position	Nominees Votes (Directors) {Weighted}
President	Greg Miller: 23 (4)	Pat Regan: 1 (0)
Vice President	Roxy Dehart: 24 (4)
Secretary	Richard Gowen: 24 (4)
Floating Board Member	Shawn Porter: 24 (4)
Floating Board Member	Tommy Falgout: 24 (4)

RESULTS: Here are the new directors per the weighted vote

Position	Member Elected
President	Greg Miller
Vice President	Roxy Dehart
Secretary	Richard Gowen
Floating Board Member	Shawn Porter
Floating Board Member	Tommy Falgout

Annual Meeting 2016-06-11