Board Meeting 2017-01-14

Board Vote 2017-01-14 Minutes

Directors Present

  • Greg Miller, President
  • Roxy Dehart, Vice President
  • Richard Gowen, Secretary
  • Tommy Falgout, Floating Board Member
  • Shawn Porter, Floating Board Member

Directors Absent

  • None

Location and Time

Took place at the education center on January 14th 2017 at 2 PM.

Business

1st Order of business:

A motion has been raised regarding our previous vote allowing Coffee Del Rey to use our Internet on Board Meeting 2016-09-20 It has come to our attention that by providing Coffee Del Rey thier own SSID and subnet on the wireless access point this could be viewed as providing them extra services beyond what a normal member would recieve. While the majority of leadership believe that this is something we would probably do for any member who had a need for it, we would rather error on the side of caution on this point. The vote would be to remove any special setup on the wireless/internet for Coffee Del Rey including thier SSID and subnet, leaving them with the same basic access that any member would have (The owner of Coffee Del Rey is a member in good standing).

Vote on the motion BV_20170114_A:

  • Vote: 5 in favor, 0 opposed, 0 abstained
  • Resolution: Vote passed to remove any Coffee Del Rey specific configurations from wireless/internet.

2nd Order of business:

Quickbooks online is now offering non-profit pricing that would allow us to obtain a 5 user license for $50 per year. This is something that could help us keep current with our financials and a motion has been raised to approve this expense.

Vote on the motion BV_20170114_B:

  • Vote: 5 in favor, 0 opposed, 0 abstained
  • Resolution: Vote passed

3rd Order of business:

A motion has been raised to approve the spend of not more than $1400 to replace the failing florescent bulbs in the education center with LED bulbs that we previously tested.

Vote on the motion BV_20170114_C:

  • Vote: 5 in favor, 0 opposed, 0 abstained
  • Resolution: Vote passed

4th Order of business:

A motion has been raised regarding spending no more than $3500 for the purchase of and expenses related to installing a laser cutter in the electronics lab area of the education center.
This tool is projected to bring in some new membership.

Vote on the motion BV_20170114_D:

  • Vote: 5 in favor, 0 opposed, 0 abstained
  • Resolution: Vote passed

5th Order of business:

A motion has been raised regarding a proposal to trade an annual membership for a Vinyl cutter which is in good working condition and to purchase new would cost us several times the annual membership amount.

Vote on the motion BV_20170114_E:

  • Vote: 5 in favor, 0 opposed, 0 abstained
  • Resolution: Vote passed

6th Order of business:

We continue to have unneeded items accumulate in the education center. While some of this is junk that we can take to Goodwill, other items may provide monetary value to us should we sell them. Our CTO Whiskeyneon has agreed to identify the unneeded items of value and work with a 3rd party auction service (such as the FedEx eBay Valet service) to turn these items into funding. A motion is raised to allow our CTO to auction off our unneeded items using a 3rd party service (whose fees come out of the item sales).

Vote on the motion BV_20170114_F:

  • Vote: 5 in favor, 0 opposed, 0 abstained
  • Resolution: Vote passed

7th Order of business:

Neil gave leadership a heads up about the possibility of his departure from leadership should he take a job out of the country. He will know in the next few weeks if he will be leaving but wanted to let us know so we can start looking for a new facilities coordinator.

8th Order of business:

We discussed putting up small signs on the video cameras remining members that we may be recording and they the cameras should not be tampered with. This is not a new rule and nothing to vote on, just a discussion and agrement to post reminder signs.

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