New Board/Officer Onboarding Meeting 2018-02-18

New Board/Officer Onboarding Meeting 2018-02-18 Minutes

Directors Present

  • Brandon Hansford, Floating Board Member
  • Olivia Snyder, Vice President
  • Pavel Shatokhin, Secretary
  • Greg Miler, President

Directors Absent

  • Tommy Falgout Floating Board Member

Officers Present

  • Paul Ingendorf, Chief Technical Officer
  • Kevin Horn, Treasurer
  • Andy Michaels, Fundraising Coordinator

Location and Time

Took place at the education center on February 18th at 7 PM.

Business

1st Order of Business:

Discussed the best time for the monthly membership and board meeting times.

The present members agreed that the best meeting times will be on weekdays after 8 except on Thursdays. With 1st Tuesday of every month set as a tentative 1st meeting date.

Before a final time could be decided the best meeting times will be collected from the remaining board members and officers not present for the meeting.

2nd Order of Business:

Reviewed final concerns for new leadership members:

  • Discussed treasurer would need access to PO Box.
  • Determined that upgrades to the Website will be discussed inf future meetings. Paul Ingendorf will be updating the website as necessarily.
  • Discussed the secretary will collect money from donation boxes and catalog funds every 2 weeks to a month until further notice.
  • Reviewed creating a checklist for on boarding for each role to make onboarding easier in the future. This was mentioned but not discussed in detail.

3rd Order of Business:

The following items were bought up to be reviewed or voted on in the upcoming Board and Membership Meeting:

  • Changing Website to a more user friendly format.
  • Switching from PayPal to a different subscription platform.
  • Who will be in charge of buying toiletries and miscellaneous supplies.
  • Should the lab host a new Member Class.
  • Hosting a mini Maker Fair
  • Changing concealed weapons signage to a different sign.

4th Order of Business:

Reviewed how officers would handle new member onboarding. Discussed having an e-mail sent to new members and including a key fob attachment such as a card.

5th Order of Business:

Discussed duties of the treasurer. Present members agreed to start taking account of what the organization’s income and possessions to assist in future decision making.

Hours & Info

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