Monthly Board Meeting 2019-05-14

Monthly Board Meeting 2019-05-14

Directors Present

  • Brandon Hansford, Floating Board Member
  • Olivia Snyder, Vice President
  • Pavel Shatokhin, Secretary
  • Greg Miler, President

Directors Absent

  • James Ford, Floating Board Member

Officers Present

  • Kevin Horn, Treasurer
  • Andy Michaels, Fundraising Coordinator

Directors Absent

  • Paul Ingendorf, Chief Technical Officer
  • Tommy Falgout, Facilities Coordinator

Location and Time

Took place at the education center on March 14th at 8 PM. Business


:

1st Order of Business:

Facilities Coordinator will have a budget of up to $100 a month to purchase supplies for the purpose of maintaining the lab. This fund is not for purchasing supplies for equipment. This fun will need to be approved by another board member.

This is the proposed text:

The Facilities Coordinator has a $100 per month spending allowance for specific needs related to maintenance and upkeep/beautification of any TheLab.ms building or equipment owned by TheLab.ms. This does not include materials which are available for purchase by members or visitors. The Facilities Coordinator must coordinate spending with a currently approved member with access to TheLab.ms primary banking resources, not to include special project accounts (i.e. Snacks Replenishment Account) , or the Facilities Coordinator can personally spend money with expectation of being reimbursed for expenses which would fall under the same approvals. Expenses to be reimbursed must be presented to the Treasurer who will verify purchases and spending limits prior to approving reimbursement.
Persons who have access to primary banking resources will make every effort to fulfill the Facilities Coordinators spend requests within 3 days. The Treasurer will make every effort to make reimbursements to the Facilities Coordinator within 7 days.

4 out of 4 Present Board Members Present

2nd Order of Business:

Snack money is getting large. $1327.24 after last purchase on this past Friday. Funds could be moved from the Snacky Treats account, once over a certain limit, over to the operating fund. The limit on the account could be set to $500. Will also need to get Kevin the Treasurer to the account so he can have access. This will continue to be discussed and cleared up next meeting. Someone will need to be designed to transfer the money from the Snacky Treats account to the operating account and keep a transaction history of the money going in and out.

3rd Order of Business:

Elections are still scheduled for June 15th, 2019. Members will be notified via slack, posters, and email.

4th Order of Business:

Wells Fargo has $3808.71, Paypal has $3000.48, and Snacky Treats has $1327.24 .


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