Monthly Meeting 7-2-2019

Monthly Meeting 7-2-2019

Directors and Officers Present

  • Olivia Snyder: President
  • Anthony Alcala: Vice President
  • Ryan Elliott: Secretary
  • Brandon Hansford: Floating Board and Education Coordinator
  • Luke Bayley: Floating Board and Treasurer
  • Greg Miller: Chief Technical Officer
  • John Sanders: Facilities Coordinator

Directors and Officers Absent

  • Andy Michaels: Fundraising Coordinator


1st Order of business:

2019 Goals presented by Olivia

  • Consolidate Information
  • Define our Business Plan
  • Electronic Payment Push
  • Onboarding/Welcoming
  • Safety/Procedural Elements
  • Committee Formation

Consolidation of information on the following.

  • Member lists
  • Currently paid members
  • Keyfob distribution
  • Voting status
  • Waiver status
  • Lifetime/Special fee status
  • Monthly/Yearly/Special/Gifted membership

Defining our business plan

  • Financial goals
  • Space goals
  • Long term vs. short term goals
  • Current membership
  • Expected membership
  • Community outreach goals
  • Storage/safety/inventory plans
  • Insurance coverage and requirements

Electronic Payment Push

  • Payment “Store”
    • Snacks
    • Laser time
    • Filament
    • Special authorized project kits
  • Clear, easy-to-follow tree for purchasing membership
  • Information on electronic donations accessible


  • Welcome email with instructions
  • Directions on Keyfob acquisition
  • New member intro to Lab culture
  • Safety briefings
  • Electronic waiver signing

Safety/Procedural Elements

  • Exact how-tos on laser safety
  • Hardcopy calendar of safety checks
    • Fire extinguishers
    • Filter change dates
    • Filtration system checks
    • Smoke/other detection devices
    • Chemical storage
  • Physical security of the space and property of the space
    • Itemized list of owned materials
    • Identifying stickers linked to database
    • Possible future equipment use enabled/disabled with keyfob

Committee Formation

  • Wiki committee is a great start:
    • Who heads committees
    • Committee formation
    • Committee permissions
    • Committee members
  • Area Hosts using Wiki to document/update Area Statuses/Procedures

2nd Order of business

Business brought up by Luke

  • Push for customized automation for the key fob system in order to track memberships more effectively.
  • Streamline access for financial data.
  • Push to change to electronic payment methods instead of cash boxes.
  • We have been approved for a business credit card. There will be a well defined list of pre-approved items which are part of everyday use. This is to streamline the purchase of basic supplies like cleaning supplies, light bulbs, toilet paper, and snacks. Facilities has a pre-approved budget of $100 per month and anything farther requires approval.
  • We are out of pen kits and intend to order 20 in order to gauge an effective monthly budget.
  • All of the bills have been paid.

3rd Order of business:

Brought up by John

  • Work out a methodology for how we handle committees. Anthony has stated that he will draft a policy.
  • Push for better transparency of communication with a wiki, because the current git hub method is unfriendly to new users.
  • Olivia has stated that she will help with a layout for the wiki.
  • Look into replacing slack.
  • Attempt to have mid month meetings to go over progress.

4th Order of business:

Brought up by Brandon

  • Make a plan for whether or not we will move when the lease expires.
  • We will need to have to have a light industrial space.
  • Need to define minimum and maximum options. Assumed $2200-2500 per month at 4000+ sq ft in the Plano area.
  • Form a relocation committee.
  • Explore the SBA program.

5th Order of business:

Brought up by Ryan

  • Form a marketing plan with Andy
  • Look into a proper air filtration system for the wood-shop that can preferably be moved with us.
  • Look into better safety protocols in the wood-shop
  • Initiate better practices for the keeping the current vacuum filter clean, and properly used.
  • Look into more permanent locations for each machine in the wood-shop.
  • We will need to determine the time-frame for moving.
  • We need longer meetings.

6th Order of business:

Brought up by Andy previously for discussion

  • Look into more corporate giving programs.

Hours & Info


11/11/2020 - is temporarily CLOSED while we set up our new space!

Check out our move page for up-to-date info!

Meetup Feed

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  • New Member Keyfob Pickup 2021-01-26 at 7:00 PM – 9:00 PM (999 E Arapaho Rd, Richardson, TX 75081) - Everyone's Makerspace Tuesday, January 26 at 7:00 PM Interested in starting your new hobby? Come join us at our new location and pick up your keyfob and see what we do and what you can learn! Safety is ...
  • Moving the Makerspace! (We like to Move it! Move it!) 2021-01-26 at 7:00 PM – 8:00 PM (999 E Arapaho Rd, Richardson, TX 75081) - Everyone's Makerspace Tuesday, January 26 at 7:00 PM UPDATE:We will be hosting this meeting at our new location! Come prepared to help move! If you would prefer to attend virtually, please do at:...

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