Monthly Meeting 7-2-2019

Business

2019 Goals presented by Olivia

Consolidation of information on the following.

Defining our business plan

Electronic Payment Push

Payment “Store”
- Snacks
- Laser time
- Filament
- Special authorized project kits
Clear, easy-to-follow tree for purchasing membership
Information on electronic donations accessible

Onboarding

Safety/Procedural Elements

Exact how-tos on laser safety
Hardcopy calendar of safety checks
- Fire extinguishers
- Filter change dates
- Filtration system checks
- Smoke/other detection devices
- Chemical storage
Physical security of the space and property of the space
- Itemized list of owned materials
- Identifying stickers linked to database
- Possible future equipment use enabled/disabled with keyfob

Committee Formation

Wiki committee is a great start:
- Who heads committees
- Committee formation
- Committee permissions
- Committee members
Area Hosts using Wiki to document/update Area Statuses/Procedures

Business brought up by Luke

Push for customized automation for the key fob system in order to track memberships more effectively.
Streamline access for financial data.
Push to change to electronic payment methods instead of cash boxes.
We have been approved for a business credit card. There will be a well defined list of pre-approved items which are part of everyday use. This is to streamline the purchase of basic supplies like cleaning supplies, light bulbs, toilet paper, and snacks. Facilities has a pre-approved budget of $100 per month and anything farther requires approval.
We are out of pen kits and intend to order 20 in order to gauge an effective monthly budget.
All of the bills have been paid.

Brought up by John

Work out a methodology for how we handle committees. Anthony has stated that he will draft a policy.
Push for better transparency of communication with a wiki, because the current git hub method is unfriendly to new users.
Olivia has stated that she will help with a layout for the wiki.
Look into replacing slack.
Attempt to have mid month meetings to go over progress.

Brought up by Brandon

Make a plan for whether or not we will move when the lease expires.
We will need to have to have a light industrial space.
Need to define minimum and maximum options. Assumed $2200-2500 per month at 4000+ sq ft in the Plano area.
Form a relocation committee.
Explore the SBA program.

Brought up by Ryan

Form a marketing plan with Andy
Look into a proper air filtration system for the wood-shop that can preferably be moved with us.
Look into better safety protocols in the wood-shop
Initiate better practices for the keeping the current vacuum filter clean, and properly used.
Look into more permanent locations for each machine in the wood-shop.
We will need to determine the time-frame for moving.
We need longer meetings.

Brought up by Andy previously for discussion