Meetings

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: Annual Meeting Minutes | Board Meeting Minutes

Regular Meetings

From our Bylaws:

Regular meetings for TheLab.ms shall be held once a month at a time and date set by the board of the directors. Additional meetings may be held as determined by the board of directors. The meeting shall be held at the registered address or at a location determined by the board of directors.

Our regular member meetings will be held at our Education Center space unless a change of venue is indicated.

We will be using our Meetup event page to notify members of these meetings and their location.

No official minutes will be kept for regular meetings.

Annual Meetings

From our Bylaws:

The annual meeting shall occur once a year on the first Tuesday of June or within ten days of that date at a time and date set by the board of the directors or by a Vote of the Membership, as defined in these bylaws. The meeting shall be held at the registered address or at a location determined by the board of directors. The following issues shall be addressed at the annual meeting:

  • Election of all officers.
  • Election of all at-large directors.
  • Any other issues that members have placed before the membership to be discussed at the annual meeting, pursuant to the proposal and voting rules stated in these bylaws for Votes of the Membership.

This meeting will be announced to all members via multiple methods including our Meetup event page.

Meeting minutes for each of these meetings of the membership shall be recorded and made publicly available via the Annual Meeting Minutes page on this site.

Board Meetings

From our Bylaws:

The Board of Directors shall have an annual meeting, as required by Texas law. The annual meeting of the board of directors shall be on the third Tuesday in January or within ten days of that date at a time and date set by the board of the directors. Notice of this annual meeting shall be provided electronically to all directors and members of the organization, at the e-mail address provided to the corporation, at least 5 days in advance. Notice shall also be posted at the corporations registered address. The Board of Directors may also call special meetings other than the annual meeting, as necessary. Notice of any special meeting shall be provided electronically to all directors and members of the organization, at the e-mail address provided to the corporation, at least 5 days in advance. Notice shall also be posted at the corporation’s registered address. All Members may attend any meeting of the board of directors.

The Annual board meeting will be announced via email (to registered users of this site who signed up for our newsletter) and will also be entered into our Meetup event page.

In addition to the annual board meeting there are expected to be several special board meetings necessary for the creation of our organization, special fund raising efforts, and securing our physical space. Some of these have happened already in an informal manner. However, moving forward these will be formalized with notification just like the annual board meeting.

Meeting minutes for all board meetings shall be recorded and made publicly available via the Board Meeting Minutes page on this site.

A summary of votes from the current board is available here: Board Votes